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Finance and Accounting

Payroll Administration in Kenya

Run an accurate, compliant monthly payroll for a Kenyan business, from gross pay and statutory deductions to payslips, payments, remittances and year-end.

Level
Beginner
Format
Written, self-paced
Length
About 6 hours
Lessons
15
Modules
4
Certificate
Yes, verifiable
Last updated
October 2026

About this course

Learn how to run an accurate monthly payroll in Kenya, from gross pay and statutory deductions to payslips, remittances and records, with guidance on checking current rates with official sources.

Self-paced written course: text lessons, practical exercises, module quizzes and a final project, delivered online. No video and no live tutor.

What you will learn

  • Set up employee records, contracts and a monthly payroll calendar for a Kenyan business.
  • Calculate gross pay including allowances, overtime, part-month pay and taxable benefits.
  • Explain and calculate PAYE, NSSF, SHIF and housing levy deductions using rates confirmed from official sources.
  • Build a tested payroll spreadsheet that produces itemised payslips and management reports.
  • Pay salaries safely by bank and mobile money and file and remit deductions on time.
  • Prepare P9 forms, reconcile the payroll year and apply controls that prevent fraud and errors.

Curriculum

Module 1Payroll Foundations4 lessons
  1. 1What a Payroll Process Involves3 min read Free preview
  2. 2Employee Records and Contracts You Need3 min read
  3. 3Gross Pay: Basic Pay, Allowances and Overtime3 min read
  4. 4Taxable and Non-Taxable Benefits in Principle3 min read
  5. QuizModule quiz, 4 questions
Module 2Statutory Deductions4 lessons
  1. 5How PAYE Is Calculated Using Bands and Reliefs3 min read
  2. 6NSSF Contributions in Principle3 min read
  3. 7Social Health Insurance and Housing Levy Deductions3 min read
  4. 8Other Deductions: Loans, SACCO and Advances3 min read
  5. QuizModule quiz, 4 questions
Module 3Running the Payroll4 lessons
  1. 9Building a Payroll Spreadsheet3 min read
  2. 10Producing Payslips and Payroll Reports3 min read
  3. 11Paying Salaries by Bank and Mobile Money3 min read
  4. 12Filing and Remitting Deductions on Time3 min read
  5. QuizModule quiz, 4 questions
Module 4Year-End and Controls3 lessons
  1. 13P9 Forms and Year-End Payroll Tasks3 min read
  2. 14Payroll Controls, Confidentiality and Audits3 min read
  3. 15Course Project: Monthly Payroll for a 10-Person Business3 min read
  4. QuizModule quiz, 4 questions

Final project

Monthly Payroll for a 10-Person Business. A practical brief with ordered steps, what to produce and how to check your own work. You confirm it in your learner area.

Who it is for

  • Payroll and HR assistants who want to run payroll confidently.
  • Bookkeepers who handle payroll for small businesses.
  • Small business owners with staff who want to understand and check their payroll.

Not for you if you already work confidently with everything in the curriculum below. Look at the other finance and accounting courses instead.

Requirements

  • Basic spreadsheet skills, such as simple formulas and copying cells.
  • A computer with Excel, Google Sheets or LibreOffice Calc.
  • Internet access to check current rates on the KRA, NSSF and Social Health Authority websites.

What is included

  • 15 written lessons
  • 15 practical exercises
  • 4 module quizzes
  • A final project
  • Certificate of completion with a verification code
  • Lifetime access to what you buy

Questions about this course

What do I need before I start?

Basic spreadsheet skills, such as simple formulas and copying cells. A computer with Excel, Google Sheets or LibreOffice Calc. Internet access to check current rates on the KRA, NSSF and Social Health Authority websites.

What device do I need?

A phone, tablet or computer with a modern web browser and an internet connection. Lessons are written, so they work on slow connections.

How long do I have access?

Lifetime access to the full course or to any module you buy. All Access and Teams give 12 months of access to every course.

Can I get a refund?

Yes: a full refund within 14 days of purchase if you have completed less than 30% of the course (or of the module, for a single module). Read the refund policy.

Should I buy a module or the full course?

A module (USD 10) unlocks that module's lessons and quiz. The full course (USD 39) unlocks everything and leads to the certificate. If you buy modules first, each one you own is credited at USD 10 when you buy the full course.

Which currency will I pay in?

US dollars (USD). Prices include all taxes where applicable. Your bank may apply its own conversion fee. Card payment is being set up with our bank. After you place your order we email you payment instructions within one working day; your access starts as soon as payment is confirmed.

Finance and Accounting learning path

All 16 open courses in this subject for USD 369. Bought separately they cost USD 624, so you save USD 255.

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